Zehmer Hall Conference Center

Rates

Download our current rate schedule

Contact Us

If you’re planning a meeting or conference, please contact Kathy Roy, Director of Facilities & Operations, 434.982-5282 or [email protected]

Facility Regulations

Availability:  The Zehmer Hall Conference Center is available to University and University sponsored organizations only. It is not available for private social functions. All events are subject to review for suitability. The Conference Center hours of operation are Monday-Friday from 8am-5pm. It is closed in the evenings and on weekends.

Cancellation Procedures: Notice of an event cancellation should be given at least seven days prior to the event. Any direct costs incurred by the Zehmer Hall Conference Center in preparation for the event will also be assessed thereafter.

Caterers: Clients of the Zehmer Hall Conference Center are responsible to contract with their preferred caterer directly to coordinate any food service for their event. The conference center does provide beverage service (coffee, tea and sodas) for clients by request only. Any events offering alcohol must have prior approval by the Director of Facilities & Operations and the Office of Student Affairs.

Outdoor Functions: Picnics and similar outdoor events may not be held on the lawn behind Zehmer Hall Conference Center without prior authorization from the Director of Operations. The premises must be vacated by 10 pm and must be left in a clean and orderly condition. Use of the Zehmer Hall Conference Center grounds does not include use of the restrooms or any services inside Zehmer Hall.

Damages: The client also assumes the entire responsibility and liability for losses, damages, and claims arising out of injury, damage, or loss to the building, its contents, and the grounds, to University of Virginia employees, or to the sponsor and/or sponsor's guests, invitees, other persons attending the function covered by the reservation, or the sponsor's equipment, displays, or other property that may result from use by the sponsor and/or the sponsor's guests, invitees, or other persons attending the function. The sponsor will indemnify and hold harmless the University of Virginia and its officers and employees from any and all such losses, damages, and claims.

Please resolve all questions about rates and regulations before the function.

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