Policies & Guidelines
Academic Good Standing
Administrative Calendar
Class Registration Eligibility – Undergraduate or Graduate
Community
Scholar Status and University Services
Community Scholar
Standards of Conduct
Course Selection
Employees of the University (Tuition Waiver Program)
Faculty Approvals and
Signatures
Grade
Notification and Official Academic Records
High School Students
Home Schooled Students
Honor System
In-State Residency & Tuition
Registration Blocks
Registration Dates
Registration Late Period
Senior Citizens
Transcripts
UVA Students Wishing To
Go Part-Time
Visa Status
Please refer
to the
Community Scholar Handbook for the most complete listing of policies and
guidelines.
Academic Good Standing
Anyone currently under suspension or not in academic good standing at
any college or university is ineligible for enrollment through the
Community Scholar Program.
To remain
eligible for continued registration as a Community Scholar, individuals
registered in undergraduate courses must maintain an average grade of
“C”; individuals registered in graduate courses must earn a grade of
“B-” or above to continue in the program. A Community Scholar with
a grade of incomplete will not be permitted to register for additional
courses until the incomplete is satisfactorily completed.
Degree
candidates in good standing at other accredited institutions may enroll as a
Community Scholar. The student is fully
responsible for assuring that transfer credits will be accepted by the home
institution and applied to the degree.
Written appeals
for admission or readmission into the Community Scholar Program must be
submitted to the Director of Academic Programs, School of Continuing and
Professional Studies (434-982-5284) prior to the start of the registration
period for the semester that the student desires to enroll.
Administrative Calendar
The Community Scholar Program maintains its own registration calendar
specific to add/drops, refunds, withdrawals, incompletes, and grade
changes.
Current dates.
Class Registration Eligibility – Undergraduate or Graduate
Individuals who do not possess an undergraduate degree may only register
for undergraduate courses. Proof of an undergraduate degree must
be presented at the time of registration in order to enroll in a
graduate course. A copy of an undergraduate diploma or unofficial
transcript may serve as verification. UVA alumni are not required to
submit transcript verification.
Community Scholar
Status and University Services
Community Scholars do not pay the required full-time student fees which include
such items as athletic tickets, intramural access, Student Health, University
Transit, Student Legal Services, and University Union tickets. As such, they
are not eligible to use the services of the Department of Student Health or
purchase the University-endorsed Student Health Insurance plan, nor will they
receive the above-mentioned services while taking classes through the program.
Community Scholars are urged to make other healthcare arrangements.
Community Scholar Standards
of Conduct
Community Scholars enrolling in University courses agree to abide by the
University Honor System, the University’s rules and regulations, and the School
of Continuing and Professional Studies policy on appropriate conduct.
In addition, Community Scholars assume an obligation to
conduct themselves in a manner that is civil and compatible with the
University’s function as an educational institution. In a community of learning,
willful disruption of the educational process, destruction of property,
interference with the orderly process of the University, or with the rights of
others cannot be tolerated. In order to fulfill its functions for imparting and
gaining knowledge, the University has the authority and responsibility to
maintain order within the University. The Dean of the School of Continuing and
Professional Studies has the authority to exclude those who are disruptive of
the educational process, including those whose behavior would present a threat
to the health and safety of others.
Course Selection
Courses may be selected from departments and schools throughout the University
with the exception of the Schools of Medicine, Law, and Education.
Community Scholars may enroll for an unlimited number of semesters, but may take
no more than two courses per semester, along with any dependent laboratory or
discussion session, for a maximum of 11.5 hours.
More information.
Employees of
the University (Tuition Waiver Program)
The University is committed to the continued professional and personal
development of its employees. The UVA Employee Tuition Wavier Program
permits eligible faculty, classified staff, and medical center employees to
enroll in one UVA credit course (and corresponding lab/discussion) per semester
with tuition and fees waived. For detailed information regarding this
program, please contact UHR Employee Career Services at (434) 924-4343 or visit
their website at
www.hrs.virginia.edu/career (select employee tuition benefits).
More Information.
Faculty
Approvals and Signatures
Community Scholars must obtain the permission of the instructor(s) to enroll in
each class, lab, and discussion group. Faculty reserve the right not to admit
a Community Scholar into a class based upon class size or lack of prerequisite
education. Additional signatures may be necessary. All signatures
must be obtained prior to visiting the Community Scholar Program office to pay
tuition and fees and complete the registration process. More
information.
Students seeking to audit classes must obtain instructor
permission at the time of registration. Courses successfully taken on an
audit basis have the symbol AU recorded and no credits are earned. A grade
of W is recorded for any student who discontinues the audit after the drop
deadline or who fails to meet the instructor’s standards. Regular tuition
rates and fees apply.
Grade
Notification and Official Academic Records
The Office of the University Registrar maintains the official academic
records for courses taken through the Community Scholar
Program. Grades are not mailed to students. Instead, grades
may be viewed online or to print an unofficial grade report, visit the
University Registrar's website at
www.virginia.edu/registrar/. All grades are a permanent record of
student performance. (See below for official transcript information).
High School Students
Exceptional high school students who wish to pursue advanced study in an
academic environment when they have exhausted their high school’s resources are
eligible to register for one course per semester in the Community Scholar
Program.
More information.
Home Schooled
Students
Home schooled students are eligible to register for
one course per semester in the Community Scholar Program.
More information.
Honor
System
Community Scholars are bound by the
University’s Honor System. The purpose of the Honor System is to sustain and
protect a community of trust in which students enjoy the freedom to develop
their intellectual and personal potential. Each student is charged with
the responsibility to refrain from dishonorable conduct. The essence of
the system is that a student's word as a member of the University can be
accepted without question and that any violation of a student's word is an
offense against the entire student body. An honor offense is defined as an
intentional act of lying, cheating or stealing which warrants permanent
dismissal from the University. Criteria regarding an honor offense, and
other related information may be viewed online at
www.virginia.edu/honor.
In-State
Residency & Tuition
To qualify for in-state residency and tuition, individuals must have been
legally domiciled in Virginia for at least 12 consecutive months immediately
preceeding the first day of class. If you are uncertain as to your
residency status, contact the Community Scholar office several weeks prior to
the start date of the semester. Students may be required to submit proof of
residency. University information regarding residency may be found at
www.virginia.edu/undergradadmission/status.html.
Registration Blocks
Unpaid bills, library fines or University parking tickets can
generate blocks during the registration process. Individuals may not
enroll in courses or complete registration if a registration block exists on
their account. It is necessary to clear all registration blocks prior to
registering for courses.
Registration Dates
The Community Scholar registration
period begins approximately weeks prior to the start of fall classes and six
weeks prior to the start of spring classes, ending nearly three weeks following the start of the semester.
Current dates.
Registration must be completed in
person at the School of Continuing and Professional Studies, Zehmer Hall, 104
Midmont Lane (Monday-Friday, 8am – 5pm). Full course payment is required at the
time of registration.
Registration Late Period
A late registration period will
commence at the close of the semester’s open registration period. A fee of
$25 will be assessed if registration is completed during the late registration
period. No registrations will be accepted beyond the late registration
period.
Senior Citizens
The University offers courses with tuition and certain fees waived for qualified
senior citizens in compliance with the Senior Citizen Higher Education Act.
More information.
Transcripts
Official University transcripts may be obtained on-line,
by mail, or in person. Transcript
requests are not available by telephone, fax, or e-mail. The cost
of an official transcript is $4.00 per copy.
More information.
UVA
Students Wishing To Go Part-Time
Students from the College of Arts and Sciences and SEAS, under certain unique
circumstances, may enroll part-time through the School of Continuing and
Professional Studies.
More information.
Visa
Status
Any student with non-immigrant
status is required to indicate their status at the time of registration.
Necessary guidance may be obtained from the International Studies Office at
(434) 982-3010 or by visiting
http://www.virginia.edu/iso/.
